ESCBC Privacy Policy
Introduction
This privacy notice describes how the Eye Saints Community Boules Club processes personal information (the data) it holds about its members, or that you are about to share with it. The club will endeavour to meet its obligations under the General Data Protection Regulation (GDPR) to process your information fairly, but this notice outlines your rights if you object to how it treats your information.
Identity and Contact Details
The controller of the data is the Eye Saints Community Boules Club (the Club), which is an unincorporated association of its members It can be contacted through its honorary secretary, Eira Featley in person on practice days, eirajane@btinternet.com or at 07974 420206. The club has not appointed a Data Protection Officer under GDPR: its committee is jointly and severally responsible for its obligations.
The data is processed by club members acting in a voluntary capacity on its behalf, and is held securely, and by Internet service providers hosting its website and email service.
Purpose and Lawful Basis for Processing
The club processes (or will process) information about you in order to administer your membership and/or support its activities, for example, the tournaments and leagues it participates in or runs, the entertainment of visiting groups and the organisation of social events.
The lawful basis for holding membership records is to fulfil the contract with you as a member (or potential member) of the club. More generally, the basis for the processing described above is that it is in the legitimate interests of the club in pursuit of the aims stated in its constitution, yourself and/or the sport more widely.
The club may also process personal data relating to current or potential contracts with Eye Community Centre, its suppliers or service providers, under the lawful basis of fulfilling or entering into those contracts.
Categories of Personal Data
The club may hold and process the following categories of personal data about its current or potential members, opposing teams and visitors:
- Name
- Contact Details (e.g. postal, email and social media addresses and telephone numbers)
- Financial information relating to subscriptions and other transactions
- Handicaps, rankings and qualifications
- Information relating to committee membership or other service to the club
- Competition and tournament entries, management and results, including selection for and participation in club teams
- Disabilities, such as colour vision deficiency, where to do so would facilitate their participation
- Photographs and videos
In addition, it may hold data relating to contracts with third parties, as noted above.
Information Sharing
The club may share your data with Suffolk Coastal Pétanque Alliance if you choose to play in a league or tournament subject to its regulations and may do so with other individuals and clubs connected with the sport, insofar as you participate in it.
It may publish your name and contact details to facilitate contact between members and to help them arrange games and social.
It will provide results of ranking games to ranking officers working on behalf of the Suffolk Coastal Pétanque Alliance and may publish match/tournament results and other information about club activities on its own website https://eyesaintsboules.uk on our Facebook/META “Eye Boules/Petanque Club” and Instagram page or others connected with the sport.
It will not pass your data to other organisations without your consent, unless under a legal obligation to do so.
International Transfers
Data processed by the club will be held on servers held in the UK which have data protection safeguards.
Retention Periods
Except where required for archiving purposes (eg results of tournaments and club competitions and records of club activity, such as minute books and membership lists), data about you will be deleted six years after you last had financial dealings with the club.
Your Rights
You have the right to object to how the club processes your personal information. You can request that your contact details are not shown in published membership lists. You also have the right to access, correct, and, in some cases, delete and restrict the use to which your information is put. In addition, you have the right to complain to the club (see the first section for contact details) and to the Information Commissioner at ico.org.uk/global/contact-us.
Please contact the club secretary (details above) in the first instance if you have any queries or concerns.
Data Sources
The primary source for information about the club’s members, league and tournament players and visitors is the people themselves. For those who are associates of the Suffolk Coastal Pétanque Alliance, information may also be taken from its website.
Consequences of Failing to Provide Data
If you do not provide the information required by the club to become a member, enter a tournament or visit the club then you will be unable to do so.
The club has not appointed a Data Protection Officer under GDPR: its committee is jointly and serverally responsible for its obligations.
The data is processed by club members acting in a voluntary capacity on its behalf, in some cases by its web administrator and by Internet service providers hosting its website and email service
Automated Decision Making
Software may be used to produce draws and orders of play for tournaments, but otherwise, no automated decision-making software is used by the club.